Employment Opportunity for the Position of ADMINISTRATIVE ASSISTANT TO THE UNIVERSITY PRESIDENT AND PROVOST
Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Administrative Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as the front-facing presence of both offices and is essential to ensuring efficient daily operations, professional interactions, and seamless coordination across campus and with external partners.
The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. A high level of discretion and professionalism is required, along with a warm, welcoming demeanor that reflects the values of Nebraska Wesleyan University. This non-exempt (hourly) position reports to the Executive Assistant to the President and Provost.
- Manage complex calendars and schedules for the President and Provost, including coordinating meetings, events, and travel arrangements
- Serve as the primary point of contact for the President’s and Provost’s offices, greeting visitors and answering phones
- Monitor and assist with email communications and meeting requests as directed
- Coordinate logistical and administrative support for meetings, campus events, and special initiatives, including Board of Governors activities
- Support institutional events such as Opening Week, Matriculation Convocation, and Commencement
- Assist with administration tasks including maintaining schedules and records
- Provide administrative support to senior administrative leadership as needed
- Ensure smooth day-to-day office operations and contribute to a positive, service-oriented environment
- Exceptional organizational skills and a strong attention to detail
- Demonstrated ability to manage multiple tasks and competing priorities with accuracy and efficiency
- High level of discretion and experience handling confidential and sensitive information
- Strong interpersonal and communication skills with a professional, welcoming presence
- Ability to adapt quickly, remain flexible, and problem-solve in a dynamic environment
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, SharePoint, and Teams
- Experience supporting senior leaders is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.
To apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/. NWU encourages applicants to address how one or more of NWU’s Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.
Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.