Employment Opportunity for the Position of Executive Assistant to the President and Provost
Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support, coordinates key projects, and ensures follow through on organizational priorities.
The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement, professionalism, direction, organizational skills, and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.
- Manage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities;
- Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement;
- Review, code, route and process invoices for approval and payment;
- Manage budgets for assigned academic colleges;
- Administer contracts for part-time faculty appointments and overload assignments for full-time faculty;
- Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events;
- Provide administrative support for the Board of Governors including meeting preparation;
- Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff;
- Coordinate administrative support for academic committees;
- Supervise and mentor administrative assistant;
- Ensure smooth day-to-day office operations and foster a positive, service-oriented environment.
- 3-5+ years of progressively responsible administrative, executive support, or project coordination experience
- Experience supporting senior leaders, executives, boards, committees or governing bodies
- Experience managing confidential and sensitive information with discretion
- Strong written, verbal, and interpersonal skills
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
- Experience with budgeting, invoice processing, or financial reconciliation
- Experience coordinating meetings, events and complex administrative processes
- Supervisory or leadership experience
- Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams
Experience in higher education or supporting senior leadership is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.
To apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/. NWU encourages applicants to address how one or more of NWU’s Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.
Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.