Heather Zaruba, M.A.
Director of Wesleyan Honors Academy
hzaruba [at] NebrWesleyan.edu (hzaruba[at]NebrWesleyan[dot]edu)
Assistant Director, Wesleyan Honors Academy
kcox [at] nebrwesleyan.edu (kcox[at]nebrwesleyan[dot]edu)
Administrative Assistant, Wesleyan Honors Academy
ahowell [at] nebrwesleyan.edu (ahowell[at]nebrwesleyan[dot]edu)
WHA High School Teachers
With Wesleyan Honors Academy, students at your school can earn more than a high school diploma. They can earn valuable college credit.
There are impressive benefits for WHA-participating teachers and high schools as well.
- Funding for high schools and teachers
NWU will establish a Curriculum Enhancement Fund (C-Fund) for each Honors Academy teacher with the amount based on enrollment. These funds are for the purpose of assisting instructors to fund items or experiences that improve their capacity to offer their courses. Here's how you can spend C-fund money:
- Ask Heather Zaruba how much money you have available in your C-fund.
- Spend some money on something that allows you to improve your ability to offer your course, or have your school spend the money for your classroom items. Save receipts or purchase orders on items you or your school buy to support your WHA course.
- Mail or email receipts to Heather Zaruba. Bills are insufficient; you must show payment.
- If you spent the money, the item is forever yours and money is deposited into your personal bank account. If the school spends the money and we reimburse them, the item belongs to the school. If we have a receipt by a given Tuesday at noon, the money is usually in your account by Friday of the same week.
In addition, a "Matching Funds" amount will be mailed in the form of a check to each district offering Honors Academy courses during the subsequent year if the school is still involved. Through this program, Nebraska Wesleyan is able to help participating schools acquire new books, equipment, and other curricular materials.
- Postgraduate scholarship
Subsidized tuition for teachers seeking Honors Academy qualification
Wesleyan Honors Academy offers a postgraduate scholarship to teachers who are within 18 hours of qualifying to teach Honors Academy courses. Teachers may attend the graduate institution of their choice and NWU will reimburse tuition as follows:
- One three-hour course remaining: Up to $2,000/course
- Two three-hour courses remaining: Up to $1,000/course
- Three three-hour courses remaining: Up to $670/course
- Four, five or six three-hour courses remaining: Up to $500/course
- Professional development
Each year, Nebraska Wesleyan University holds Honors Academy Professional Development Workshops either on the Lincoln campus or virtually. Teachers are provided a stipend to attend this required event. At the workshop, teachers discuss changes in policies and procedures, interact with other instructors, and meet with NWU academic department coordinators about updates to the curriculum in their disciplines.
- Private coaching
Honors Academy teachers are encouraged to work closely with their departmental liaisons throughout the academic year in areas of curriculum development and assessment coordination.
- Faculty ID and accessing teacher benefits
NWU will provide an adjunct Faculty ID card with an identification number to approved Honors Academy adjunct instructors. The Faculty ID card should be retained until the instructor no longer participates in Honors Academy.
Campus security or university officials may request faculty to present the ID card for identification, in which case, ID must be presented.
As an adjunct NWU faculty member, Honors Academy teachers have access to the same resources as on-campus faculty, including:
- Free admission to theatre, music, or art events
- Free admission to athletic events
- Invitations to attend guest lectures
- Class tours arranged for their students
- Admission of their classes to special events
Additionally, instructors can use their Office 365 account login to access the following resources:
- NWU Library - Use these instructions to learn how to access library services.
- IDEA Class Evaluation - At the end of each Honors Academy course, students are asked to complete class evaluations through an online system called IDEA. Teachers will need to complete the Objective Selection Form (OSF) for their part of the evaluation. Use your NWU email address and password to sign in.
- CANVAS - Access CANVAS to complete professional development activities, post your syllabus, and find materials from your academic department.
- Self-Service - Click on “Faculty” to check rosters and post final grades. This requires your username, which is the part of your NWU email address in front of the @ symbol.
If you have any questions, contact Heather Zaruba.
Join Wesleyan Honors Academy
Qualified teachers can apply for NWU faculty status through Wesleyan Honors Academy.
- Teacher application and requirements
To become an adjunct instructor in the Wesleyan Honors Academy program, high school teachers should:
- Have a master’s degree in the subject area of the courses they propose to offer, or
- Have a master’s degree with a minimum of 18 hours of graduate credit in the relevant subject field.
The Wesleyan Honors Academy director will work with high school principals and/or central school district curriculum specialists to identify high school courses and teachers for participation in Wesleyan Honors Academy and invite them to apply. Teachers may also request information and an application directly from the Honors Academy director.
Both the teacher and the course must be approved by the Honors Academy. Following is a description of the application and approval process:
Step 1: Teacher Application
- Submit the Teacher Application form (PDF) and supporting materials, including official undergraduate and graduate transcripts, to the Honors Academy director.
- The director will review the teacher application materials for minimal requirements and forward qualified applicants to the appropriate departmental liaison.
- Upon approval of the applicant by the appropriate department, the teacher will be asked to submit the Course Application and forms for HR and CSIT onboarding.
Step 2: Course Application
- Submit the completed Course Application form (PDF) and describe the course, including scope, organization, teaching style, expectations of students, and the textbook or reading requirements.
- Art instructors must send visuals of their artwork and their students’ artwork.
- The high school principal or appropriate administrator must send a letter of support.
- After reviewing the course application materials, the Honors Academy director will forward them to the appropriate departmental liaison for review and final determination.
- The Honors Academy director will notify the teacher and the school administrator in writing whether the teacher is:
- Provisionally approved (with provisions stated)
- Not approved at this time (with reasons stated)
Probationary Status for First Year Teachers
Approval to teach in the Wesleyan Honors Academy program is considered probationary for the first year that a teacher participates. After the first year, a teacher will automatically qualify to remain in the program under the following conditions:
- The teacher has met, or is making significant progress toward meeting, any specified provisions.
- The Honors Academy director and the respective departmental liaison approve continued participation.
- Non-compliance information
Honors Academy teachers are required to complete the necessary administrative and professional development aspects of the Honors Academy program. If a given instructor fails to do so, they will be considered non-compliant. Listed below are the potential areas in which a teacher may be considered non-compliant:
- The instructor fails to attend professional development workshops. Instructors are expected to attend all professional development workshops, although rare absences are allowed for special circumstances. If an instructor can't, at times, attend the on-campus workshops, he or she may take part in other professional development activities. These must be reported back to the Honors Academy director.
- The instructor fails to provide a course of equivalent content and rigor as those sections offered on-campus and approved by the department.
- The instructor does not submit required information/artifacts to the director or department liaisons for assessment and/or syllabus alignment purposes. These requirements vary by department and all instructors are expected to be aware of their responsibilities in this area.
- The instructor does not follow-through on arrangements made for site visits from the department liaisons. Site visits should be scheduled when the instructor is actively teaching a course and should allow the liaison to see good interaction with students.
- The instructor does not clarify rosters and/or submit grades as required.
Non-compliance will be determined by the director of Wesleyan Honors Academy with input from the department liaison, usually through classroom visits or failure of the instructor to submit materials or complete professional development activities.
If an instructor is found to be non-compliant, the following steps will be taken in order to help the instructor return to compliance:
- The director and department liaison will meet and discuss the approach needed for a given set of circumstances.
- The director will contact the instructor and meet with him or her to outline the changes that must occur in order for the instructor to return to compliance. The administration at the high school will be notified of the problem.
- The instructor will be given time to consider the outlined changes and whether or not he or she wishes to continue in the program.
- If the instructor wishes to continue in the Honors Academy program, he or she will be given one academic year to correct problems and will be visited in the classroom at least twice during that year by the liaison and at least once by the director to consider whether progress towards the stated changes is being met. The high school administration is kept aware of the status of the instructor.
- Both the director and the liaison must agree that the instructor has regained compliance. If this occurs, the instructor returns to equal status as other compliant instructors.
- If the instructor remains non-compliant after one academic year, he or she is removed from the program and the high school administration notified that the instructor is no longer able to offer courses in the program.
The curriculum fund account will be closed to non-compliant instructors until they return to compliant status.
- Site visits by departmental liaisons
The departmental liaisons will arrange two visits during the first year of the Wesleyan Honor Academy adjunct instructor's appointment and once every 2-3 years thereafter. The purpose of these site visits is to:
- Become better acquainted.
- Observe the adjunct instructor in the classroom.
- Discuss course materials.
- Communicate discipline-specific requirements and assessment expectations.
- Assist with assessment implementation, as needed.
- Make suggestions to ensure the adjunct instructor’s success in meeting departmental expectations.
All WHA teachers are NWU faculty. Here are more resources to help you conduct your WHA courses.
- Your Okta Account
Activate your account
Nebraska Wesleyan uses Okta to help simplify the account login process. Please follow these steps to activate your NWU account on Okta.
- Create a password. Save it in a secure place, such as a password management app like BitWarden or Keeper. Password requirements are:
- 14 or more characters
- Uppercase letter(s)
- Lowercase letter(s)
- Special character(s)
- Find the email you received from do-not-reply [at] nebrwesleyan.edu (do-not-reply[at]nebrwesleyan[dot]edu) with the subject “Welcome to Okta at Nebraska Wesleyan University." (This is sent to the "home" email you listed on your CSIT form.) If you cannot find it, first search your junk or spam folder. If it’s not there, call NWU User Services at (402) 465-7777 and ask that they send you another email.
- Open the "Welcome to Okta" email. In the center of the email, click on the button that says, "Activate Okta Account." A web page will open and you'll then set-up your password and a security question.
Reset your password
If you have lost or forgotten your password, follow these simple steps to recover it:
- Go to the NWU Okta Login Page.
- Enter your email and click “Next,” do NOT click the “Unlock Account” link.
- Under “Verify” click the “Forgot Password” link.
- Next select your preferred way to reset your password. If this is your first time, we suggest using your alternate email.
- Then click, “Send me an email.”
- Create a password. Save it in a secure place, such as a password management app like BitWarden or Keeper. Password requirements are:
- Checking rosters
Instructors are highly encouraged to monitor and periodically check their course rosters to ensure their class enrollment is up to date.
How do I check my course roster?
- Go to NWU Self-Service.
- Login using your NWU Office 365 username and password.
- Click on “Faculty.”
- Click on the name of your course to view roster.
If you discover a roster discrepancy, contact Heather Zaruba.
- Complete a course evaluation through IDEA
At the end of each Honors Academy course, you will be asked to complete a class evaluation through an online system called IDEA. You must complete the Outcomes form prior to the end of the student collection period. Reports from your student responses are available two days after the end of the evaluation process by logging back into IDEA.
- Posting final grades
Below are the instructions on how to submit grades.
- Log into Self-Service (nebrwesleyan.edu > Inside NWU > Self-Service tab). You use your NWU username, which is the part of your NWU email address before the @ sign, and your NWU Office 365 password to log in.
- Click on Faculty.
- Look for the course section and then click on your course to access grading.
- Click on Grading.
- Select the Final Grade tab.
- Enter a grade for each student using the drop-down menu.
Standard grading reminders
- Letter grades include A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F.
- Incomplete: Please enter an I. When giving an Incomplete, be sure an "Incomplete Agreement form" is signed by the student and yourself and submitted to the director. Any incomplete should be discussed with the director prior to the grading deadline.
- If a student has withdrawn, a grade of W (or WA) will already be assigned. Students who have not officially withdrawn need to be given a grade.
- You may adjust the grades you enter at any point before the grading deadline. After the deadline, the grades you assign are final; additional work after the term concludes is not allowed. Any errors in grading found after the final grading deadline will need an approved "Change of Grade" form with instructor and director signatures.
Questions or problems with your NWU Self-Service account may be directed to the Honors Academy office at 402-465-2415 or hzaruba [at] nebrwesleyan.edu (hzaruba[at]nebrwesleyan[dot]edu).
Contact the Registrar’s Office at registrar [at] nebrwesleyan.edu (registrar[at]nebrwesleyan[dot]edu) or 402-465-2243 if you have difficulty submitting your grades via Self-Service.
- Important dates for 2023-24
May – August WHA summer workshops – All current and prospective Honors Academy instructors are invited to attend a workshop in their teaching discipline. August 1 ACE Scholarship fall application opens – Apply for fall semester, full-year and first block course scholarships starting this day. October 6 Regular fall registration deadline – Last day to register for fall semester, full-year and first block courses. Also, the last day to drop these courses without a petition. October 20 Late fall registration deadline – Last day to register for fall, full-year and first block courses. Courses added after this date are by petition only. November 3 October course registration deadline – Last day to register for courses starting in October. November 15 ACE spring application opens – Apply for spring semester course scholarships starting this day. November 17 Late registration deadline – Last day to register for courses starting in October. October-starting courses that are added after this date are by petition only. December 1 Drop/add/withdraw petition deadline – Last day to petition a drop/add/withdraw for fall semester courses that end in December. December 15 ACE Scholarship application fall deadline – Last day to apply for the ACE scholarship for fall semester, full-year and first block courses. January 12 at 5 p.m. Grade deadline – Grades due by 5 p.m. from all instructors for courses that end in December. January 13 First semester transcripts available - Students can begin to request transcript (for accounts paid in full) if all instructors were able to submit grades on time. February 9 Regular spring registration deadline – Last day to register for spring semester courses starting in January. Also, the last day to drop a spring course without a petition. February 23 Late spring registration deadline – Last day to register for spring courses starting in January. Adds after this date are by online petition only. March 15 Registration deadline – Last day to register for spring courses starting in March. March 29 Late registration deadline – Last day to register for spring courses starting in March. March-starting courses that are added after this date are by petition only. May 1 Drop/add/withdraw petition deadline – Last day to petition a drop/add/withdraw for spring semester and full-year courses that end in May. May 15 ACE Scholarship application spring deadline – Last day to apply for the ACE Scholarship for spring semester courses. May 30 at 5 p.m. Grade deadline – Grades due from all course instructors for spring and full-year courses. May 31 Transcripts for 2023-24 available – Students can begin to request (for accounts paid in full) if all instructors were able to submit grades on time.