Registrar’s Office Forms
On this page:
Current Student Forms
The following forms are accessible by clicking the Registrar Forms in Softdocs button above.
- Confidential Academic Information Request
This form is to be completed when requesting access to or disclosure of confidential student information maintained by the institution. Confidential information may include, but is not limited to, academic records, personal identification details, financial data, or other protected information under institutional policy and federal regulations such as FERPA (Family Educational Rights and Privacy Act). Options may include:
- Unofficial Transcripts (also found in Self-Service)
- Study Abroad Transcripts
- Class Schedule
- Enrollment Verification
- Enrollment Verification for the purpose of being excused from Jury Duty
- Course Time Conflict Registration
Used when a student wants to enroll in two courses that overlap in meeting times. Requires instructor and/or advisor approval to confirm the conflict can be managed. Time conflict over 15 minutes requires signature from appropriate Dean of Undergraduate or Graduate Programs.
- Directory Information Change Request
Use this form to request updates or corrections to your directory information, such as your legal name, preferred name, address, phone number, or other publicly available student record details. Changes will be processed in accordance with institutional policy and applicable privacy regulations.
- Exit Form
Completed when a student is withdrawing from the institution entirely (not just dropping a course). It initiates the official withdrawal process.
- Incomplete Grade Agreement
An agreement between the student and instructor outlining what work remains and the deadline for completing it when an “Incomplete” grade is assigned.
- Major-Minor Declaration
Used for declaring, changing, or adding a degree, major or minor.
- Pass/Fail Request
Allows a student to take an eligible course on a Pass/Fail basis instead of a letter grade. Must be submitted by the published deadline.
- Petition: Late Graduation Application
This form is for students who have would like to apply for graduation but have missed the deadline.
- Petition: Executive Committee
This form is to be used by students seeking an exception to established academic policies or requirements. Petitions are reviewed by the Executive Committee and must include a clear explanation of the request, supporting documentation, and any relevant endorsements from faculty or advisors.
Exceptions are granted only in rare and well-justified circumstances. Submission of a petition does not guarantee approval. Students are encouraged to consult with their academic advisor before completing this form to ensure all other options have been considered.
- Petition: Late Withdrawal from Course
Used when a student seeks permission to withdraw from a course after the official deadline due to extenuating circumstances.
Petition to the Executive Committee for Waiver of Modern Language Requirement
Use this form to formally petition the Executive Committee for a waiver of the modern language requirement as outlined in your academic program. Approval is not guaranteed and will be based on a thorough review of your academic record, rationale for the request, and any supporting documentation provided.- Petition: Modern Language Requirement Waiver
Use this form to formally petition the Executive Committee for a waiver of the modern language requirement as outlined in your academic program. Approval is not guaranteed and will be based on a thorough review of your academic record, rationale for the request, and any supporting documentation provided.
- Thread Change
This form is to be used by current undergraduate, degree-seeking students who need to declare their threads for the first time or make changes to previously selected thread(s). After completing this form, the form is sent to your advisor for approval. declare their threads for the first time or make changes to previously selected thread(s). After completing this form, the form is sent to your advisor for approval.
- Withdrawal from Course
Allows a student to withdraw from one or more courses after the drop/add period but before the withdrawal deadline. Results in a “W” on the transcript.
Faculty Forms
The following forms are accessible by clicking the Registrar Forms in Softdocs button above.
- Change of Grade
A Change of Grade form is used when an instructor needs to officially correct or update a student’s final grade in the Student Information System.
You use this form when:
- There was an arithmetic or clerical error in the originally submitted grade.
- The original grade was influenced by arbitrariness, discrimination, harassment, or personal malice, and the corrected grade must be submitted.
- A grade for an Incomplete (I), No Grade (NG), or Y grade needs to be changed after the student completes required coursework.
- Final grade updates are needed for any reason permitted under institutional grading policies (e.g., instructor miscoded the grade, incorrect entry, or approved correction).
Who submits it:
- Only the instructor of record or an officially designated grading authority.
- Modification of Program
A Modification of Program form is used when a student needs an exception or adjustment to their degree requirements—not when changing majors.
You use this form when:
- A course substitution is needed to count a different course toward a major, minor, or certificate requirement.
- A department wants to modify degree requirements for an individual student so they can continue progress toward graduation.
- A student completed coursework outside the published curriculum, but the department wishes to count it toward a program requirement.
- The modification is within policy (cannot be used to bypass institutional limits or catalog rules).
Who approves it:
- The student’s advisor
- The department or program chair
- Registrar's Office
- Thread Coordinator (if applicable)
- Associate Provost
- Dean of Undergraduate Studies
Former Student Forms
Access forms by clicking the links below.
- Confidential Academic Information Request
Confidential Academic Information Request
A Confidential Academic Information Request is used when someone needs access to, or disclosure of, confidential student information that the institution maintains. This may include:
- Academic records
- Personal identification information
- Financial details
- Any other information protected by institutional policy or federal regulations such as FERPA (Family Educational Rights and Privacy Act)
Because this information is sensitive, the request usually requires:
- Proper authorization
- Verification that the requester has a legitimate educational interest or legal right to the information
- Compliance with FERPA and institutional privacy procedures.
- Directory Information Change Request
Directory Information Change Request
A Directory Information Change Request is used when a student needs to update or correct any part of their directory information, which may include:
- Legal name
- Preferred name
- Address
- Phone number
- Other publicly available directory details
These updates are processed according to the institution’s policies and any applicable privacy regulations. This form helps ensure that:
- Student records remain accurate
- Contact information is correct for communication and official documentation
- Public directory listings reflect the student’s preferred or updated information