Library Policies

Borrowing Materials

Who can borrow items?

All Current NWU Faculty, Students and Staff

  • Books, course reserves, media, and AV equipment

Community and Reciprocal Institution Members (Current Institution or State ID, required)

  • Books
  • Library accounts can be renewed each year in person with a picture ID.

Confidentiality of Library Records

Cochrane-Woods Library has a responsibility to safeguard the confidentiality of information about any individual's use of the library. Circulation records are not made available to non-library staff members, unless compelled by court order. However, patron data may be disclosed to OCLC, our library system vendor, and the data is stored by OCLC.

This policy is in compliance with the "American Library Association Statement on Professional Ethics" and with Legislative Bill 108, approved by the 88th Nebraska Legislature, 1st Session, 1983.

Where can I borrow?

  • Cochrane-Woods Library, Circulation Desk

All library materials must be checked out before leaving the Library.
A valid School ID or NWU Community card is required to check out library materials.
Materials checked out on an NWU ID or Community Card are the responsibility of the person named on the ID card.
You are financially responsible for each item charged on your library account.

  • NWU ID cardholders can report lost/stolen cards to the Registrar's Office.
  • Community card holders should report lost/stolen cards to library staff at the circulation desk.

How long can I have my borrowed item?

Category Loan Period Item Limit Renewal
Books 3 weeks or the semester for faculty 30 3
Reserve Materials varies depending on instructor's request (from 2 hours up to 2 weeks) 5 1
Videotape, DVDs, CDs 1 week 5 3

Reference materials and periodicals such as magazines, journals, and newspapers do not normally circulate and are generally marked as LIBRARY USE ONLY.

How do I return items?

  • Library Circulation Desk during open hours
  • Library book drop for books and DVDs, at any time

What happens, if I don't return an item?

You are financially responsible for each item charged on your library account.
All items for graduating seniors must be returned two weeks before graduation.

Over Due At Library Action Taken What does this mean?
the end of the semester Library Hold You many not check out any library materials.
one month into the next semester Registrar Hold You may not register for classes or receive transcripts, until items are returned or replacement costs are paid.


Services for Faculty and Staff

Course Reserves at Library Circulation

  • Faculty and staff may place books and media on reserve for the use of their students.
    • 4 hours, 1 Day, 2 Days, 1 Week
  • Please contact the Library Assistant for Circulation at least two weeks before the semester to submit a course reserves list.

Proctoring Exams

Please schedule a specific time with the Library and provide specifications on desired proctoring environment.  Students must have a photo ID to confirm their identity.

Borrowing by proxy

Faculty and Staff may designate others to borrow materials from the Library on their behalf by notifying the Library, documenting the length of extended permissions.



Food and Drink

Food and drink is allowed in all public areas of the Library, excluding computer labs. Please place trash and recycling in provided disposal bins.

Conduct in the Library

All library users will follow the NWU Code of Student conduct. Any library user may be asked to leave the building.

Circulation Desk Services

All costs may be billed to a NWU Department or paid for in cash at the Library Circulation Desk.

Color Printing

The first 5 pages are free, then $.20 per single sided page


$.50 per page or 12”


Current NWU Faculty, Students, and Staff may send and receive faxes for free. Community and Reciprocal Members pay $1.00 per page domestic and $1.50 per page international. *The Library is not responsible for successful transmission of outgoing or incoming faxes, any damage, loss of data, or consequential damage arising out of the use of this service. Please contact the Library for a detailed Fax Machine Policy.


The following spaces can be reserved by NWU faculty and staff through Resource Scheduler. For more details on scheduling events in the Library, please see these Guidelines.

1st Floor Learning Commons (flexible furniture)
Computer Labs
2nd Floor Quiet Space
3rd Floor Individual Study Room 305
Classroom 316


Audio Visual Equipment

  • AV Equipment at the Library Circulation Desk may be borrowed for up to 2 weeks at a time.
  • Renewals may happen in person only and items may be recalled at any time during the renewal period.
  • The patron and Library will verify the condition and all parts are accounted for during transactions.
  • Patrons are financially responsible for damage and lost items.
  • All AV equipment is due at the semester end.
Over Due Fine Library Actions Taken
Each Day $10 late fee/ day and Library Hold You may not check out any library materials. All fines over $200 will be billed to the Business Office.
14 Days Replacement cost for lost item. Item(s) will be marked as lost and replacement fees will be billed to the Business Office.


Interlibrary Loan Borrowing

The purpose of the interlibrary loan (ILL) service is to obtain library materials not available in Cochrane-Woods Library. An interlibrary loan is a transaction in which library material, or photocopies of the material, is made available by one library to another upon request.


Interlibrary loan is not a right, but a privilege. Any abuse of this service, especially an excessive or consistent pattern of late returns on items, may result in a permanent loss of interlibrary loan borrowing privileges.

Interlibrary loan service is available to all current NWU faculty, staff and students.

Interlibrary loan service is not provided to NWU courtesy card holders.


Cochrane-Woods Library will request materials via ILL which do not violate the provisions set forth in the National Interlibrary Loan Code or the Interlibrary Loan Code for Nebraska. We also strictly adhere to U.S. copyright law.

If items are fragile, rare, or extremely valuable, the lending library may establish conditions under which borrowed material may be used, i.e. in-library use only, no photocopying, no renewals allowed, etc.

The loan period for materials borrowed is determined by the lending institution. In the interest of maintaining good working relationships with these lenders, due dates must be honored. All borrowed items should be returned to the Circulation Desk on or before the due date.

Renewals may be requested, but will be subject to approval of the lending library.

ILL books are renewable within 2 weeks of the due date.

All borrowed items are subject to recall at any time by the lender. Recalled items must be returned within seven (7) days of the recall date. Patrons are notified of recalls via a courtesy email from the ILL staff, but are ultimately responsible for keeping track of the due dates and statuses of materials.

Patron adherence to borrowing regulations is critical for the continued use of that lender’s resources by this university. A borrower’s failure to comply with the conditions of a loan could jeopardize his/her interlibrary loan privileges and/or those of the NWU Library with lending institutions.


Postage, handling fees, and photocopy charges are set by the lending libraries.  Whenever possible, the interlibrary loan staff request ILL materials from non-charging libraries. Rarely will library users encounter fees for borrowing materials through Interlibrary Loan.

However, if free lenders are not available, the cost to borrow an item can range from $10 to $50. The first $10 will be paid by Cochrane-Woods Library. If said fee exceeds $10, library users will be given prior notification via email of any additional fees required to borrow a requested item. These fees will not be charged to the user’s library account without the user’s authorization. If the user agrees, he/she will be responsible for paying the additional fee charged to his/her account and the ILL staff will proceed in filling the request. If the user refuses the charges, the ILL request will be cancelled.

Due to the expense involved in some interlibrary loan requests, patrons are asked to request only those materials necessary for research, retrieve items promptly after being notified of their arrival, and return materials on or before the due date. Excessive failure to pick up requested ILL material may result in a fee of $10 per item.


Patrons with an ILL bill charged to their account will be blocked from using interlibrary loan services until the charges are paid and items returned.

Overdue interlibrary loan items are billable two weeks after their due date. Items not returned during the two weeks grace period will be fined $15.00 per item. If the item is promptly returned, the $15.00 overdue fine will be waived.

Recalled items are billable if not returned within seven (7) days of the recall date. Failure to return a recalled item within the seven day period will result in a non-negotiable fine of $2.00 per day.

Please note: ILL overdue reminders and notifications are sent once a week. An excessive or consistent pattern of late returns on items may result in a permanent loss of interlibrary loan borrowing privileges.


If ILL items are lost or not returned four (4) weeks past the due date, patrons may be charged for the item’s replacement cost plus any applicable processing fee. (Example: $75 replacement cost + $20 processing fee = $95 total charge.) Once a patron’s account is billed for replacement, the book becomes unreturnable and the charges cannot be removed. Patron’s ILL privileges will be blocked until fees are paid in full.


Questions about these policies should be addressed to Julie Pinnell, University Librarian, at 402.465.2405, or jpinnell [at]

 My Library Account    

  • Sign in just like WebAdvisor
  • View due dates and fines
  • Renew items
  • Place a Hold on a book for a quick pick up at the Circulation Desk
  • Schedule a reservation for a DVD or book for a class period (Faculty/ Staff only)

Contact or visit us

Nebraska Wesleyan University
Cochrane-Woods Library
5000 Saint Paul Ave.
Lincoln, NE 68504
402.465.2400 FAX 402.465.2189
library [at]