NWU COVID-19 Vaccination Policy

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Policy title:

NWU COVID-19 Vaccination Policy

Campus Communication
Human Resources
Human Resources
Approved by:
Director of EHS
Purpose of this policy

Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in communities, and in the nation as a whole. It is the duty and desire of Nebraska Wesleyan University (NWU) to provide and maintain a safe and healthy workplace during the COVID-19 pandemic. Therefore, NWU has adopted this policy on mandatory vaccination to safeguard the health of our employees and their families, our students, volunteers, and guests who spend time on our campus from the hazards of COVID-19.

Application of this policy

This Mandatory COVID-19 Vaccination Policy applies to all NWU employees: faculty (including full-time, part-time and adjunct faculty), full-time and part-time staff, student employees, temporary and contracted employees, individuals receiving offers of employment and volunteers consistently working in service of NWU.

Policy statement

All individuals covered by this policy are required to either: (a) have received their completed COVID-19 primary vaccination series or (b) have received university approval for vaccination exemption/extension on record in the Human Resources office.

Individuals seeking a COVID-19 vaccination exemption or extension will need to complete the appropriate request form. Information about this process can be found in the Exemption or Extension section of this policy. Approval for exemption or extension must be obtained prior to the commencement of employment for new hires. Exceptions may be granted by the Assistant Vice President of Human Resources.

All covered individuals are required to report their COVID-19 vaccination status truthfully and accurately to NWU. Covered individuals are also required to truthfully and accurately represent themselves when preparing an exemption or extension request.

Individual COVID-19 vaccination status OR a request for COVID-19 vaccination exemption or extension and supporting evidence, can be submitted directly to the Assistant Vice President of Human Resources, Maria Harder.

Exemptions from this policy

Individuals may request an exemption or extension from this mandatory vaccination policy if:

(a) a medical necessity requires a delay in vaccination;

(b) the COVID-19 vaccine is medically contraindicated;

(c) an individual cannot be vaccinated because of a disability; or

(d) if the provisions in this policy for vaccination conflict with a sincerely held religious belief, practice, or observance.

Requests for medical exemption or extension must be initiated by the affected individual. Individuals seeking an exemption or extension from receiving the COVID-19 vaccine must submit a completed COVID-19 Exemption or Extension form or a Vaccination Waiver Request to the Human Resources office. Individuals who submit their request with supporting documentation with be notified of the determination by email within 2 weeks after submission of the request.

Compliance with this policy

Vaccination Status and Acceptable Forms of Proof of Vaccination

All vaccinated individuals are required to provide proof of COVID-19 vaccination, regardless of where they received their vaccination.

Acceptable proof of vaccination status is:

  1. The record of immunization from a healthcare provider or pharmacy;
  2. A copy of the COVID-19 Vaccination Record Card;
  3. A copy of medical records documenting the vaccination;
  4. A copy of immunization records from a public health, state, or tribal immunization information system; or
  5.  A copy of any other official documentation that contains the type of vaccine administered, date(s) of administration, and the name of the healthcare professional(s) or clinic site(s) administering the vaccine(s).

In some cases, state immunization records may not include one or more of these data fields, such as clinic site; in those circumstances Nebraska Wesleyan University will still accept the state immunization record as acceptable proof of vaccination.

Disciplinary Action for Non-compliance:

Individuals not in compliance with this policy, or those who falsify any information or documents may result in disciplinary action up to and including termination of employment or revocation of other benefits/services provided by NWU.

Sanctions for non-compliance with the mandatory vaccine policy will include progressive disciplinary steps which will include: Verbal warning(s), Written warning(s) placed in the employee’s file, Suspension with unpaid Leave, or Termination.

Confidentiality and Privacy

All medical information collected from individuals, including vaccination information, test results, and any other information obtained as a result of testing, will be treated in accordance with applicable laws and policies on confidentiality and privacy.


Please direct any questions regarding this policy to Maria Harder (mharder@), Assistant Vice President of Human Resources.


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