Gifts and Grants Accounts Specialist


Nebraska Wesleyan University is seeking a 12-month full-time Gifts and Grants Accounts Specialist primarily responsible for managing financial activities associated with grants and restricted funds in the general ledger. This includes federal and state grants, private foundation and corporate grants, donor restricted gifts, gift annuities, gifted insurance policies, and restricted endowments.

This position has responsibility for overseeing grant financial post-award functions from the setup of the general ledger account through closeout. This position must interpret sponsor requirements for allowability, proactively monitor accounts for sufficiency of funds, and meet deadlines to mitigate the risk of jeopardizing future funding. The position is also responsible for reviewing gifted insurance policies and managing annuities from planned and endowed gifts, ensuring the funds are routed to the proper accounts, and providing data on the use of funds to the Manager of Donor Relations for stewardship purposes.

This position reports to the Director of Sponsored Programs and Foundation Relations in the Advancement Office and works closely with Business Office and faculty and staff across divisions. NWU offers a competitive wage and comprehensive benefits plan including Health, Dental, and Vision Insurance, Life Insurance, Disability benefits, Retirement, a significant vacation and holiday package and 100% tuition discount for dependents after one year of service among other benefits.

  • Provide post-award services and ensure compliance with all applicable university and grantmaker policies and regulations. Serve as a resource for project directors and administrators on budget development, financial analysis, post-award reporting and financial closeout.
  • Assist the Director of Sponsored Programs & Foundation Relations with preparing budgets at the pre-award stage and the transition between pre- and post-award activity, and on related post-award issues.
  • Manage all aspects of grant accounting for timely and accurate reporting. Determine post award requirements, including budget restrictions and deviation levels. Assist faculty and staff with proper handling of expenses, including capital appropriation requests and procurement requirements. Track and reconcile grant expenditures for compliance with federal cost principles. Initiate cost transfers when necessary and ensure accounting issues are promptly and accurately resolved.
  • Routinely review grant expenditures to assess spending rates and forecast future expenses. Compile, compute, analyze and summarize expenditure data including all direct and indirect costs. Complete annual, quarterly, and monthly reporting to grantmakers.
  • Manage grant compliance while monitoring subawards, contracts, and consultants. Assist with preparing budget modifications. Oversee administrative processes and documentation of personnel effort, pay allocations, and certification including processing of summer salary, overload pay, and position authorizations.
  • Prepare the schedule of federal expenditures, assist with the university’s indirect cost negotiation, and manage the distribution procedure. Prepare and submit the annual National Science Foundation HERD survey.
  • Manage insurance policies gifted to the university. Administer charitable gift annuities, tracking and anticipation of future payments, and restricted gift endowments. Communicate spending balance to relevant stakeholders across campus.
  • Enhance professional knowledge and skills by attending trainings and workshops, and monitoring changes to federal grant regulations. Maintain familiarity with and enforce university policies and procedures. Perform other duties as assigned.


Personal qualities and skills:

  • Aptitude with financial management systems and ability to pay close attention to detail to ensure accuracy of financial data.
  • Highly organized with the ability to prioritize among multiple projects and meet deadlines
  • Strong sense of integrity, decision-making skills, and willingness to find the right answer.
  • Ability to interpret, communicate, and enforce policies and regulations.
  • Enthusiasm and tact when communicating with a variety of stakeholders.
  • Bachelor's degree required, preferably in Business, Accounting, or similar field with course work in grants, contracts, fund accounting, auditing, and/or financial analysis.
  • Three years of accounting experience in higher education or nonprofit setting preferred.
  • Knowledge of generally accepted accounting principles (GAAP) preferred.
  • Proficiency in MS Excel and other Microsoft Office Suite applications required.
  • Experience managing or overseeing an accounting operation such as reconciliation, budgeting, and financial reporting required.
  • Experience making decisions independently and using professional judgment under pressure required.
  • Practical experience with grants, federal regulations, fund accounting, auditing, and/or project management preferred.
Commitment to Diversity

Diversity is a core value of Nebraska Wesleyan University’s mission and we embrace it as a source of strength. Applicants are encouraged to demonstrate how they enhance and embrace this University core value in a diversity statement submitted as part of their application materials. 

Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.

How to Apply

To apply, please upload a letter of application, resume, a diversity statement, and the names of three professional references at the following URL: Review of applications will begin immediately and continue until the position is filled.