Gift and Grant Stewardship Coordinator


The Gift and Grant Stewardship Coordinator is a 12-month, full-time position responsible for coordinating fiscal and relational stewardship functions for restricted gifts and grants made to Nebraska Wesleyan University.

The Gift and Grant Stewardship Coordinator oversees the development and implementation of customized stewardship plans that strengthen NWU’s long-term relationships with major donors and grantmakers and increase the number of meaningful contacts a major donor receives. The Coordinator manages the annual calendar of stewardship activities and serves as a resource on restricted fund stewardship for administrators and grant project directors. The person in this position is expected to perform stewardship services that adhere to donor gift and grant agreements and support the fundraising strategy of Nebraska Wesleyan University.

The Coordinator reports to the Director of Sponsored Programs and Foundation Relations in the Advancement Office and works closely with the Manager of Donor Relations, Development Officers, the Business Office, and faculty and staff across divisions.

Sponsored Programs

Grant stewardship

  • Track and reconcile grant expenditures to the general ledger. Reconcile grant credit cards. Promptly and accurately resolve discrepancies. Track accounting of cost-share and matching fund commitments.
  • Monitor compliance with cost principles, applicable university procedures, and grantmaker regulations. Ensure the grant account captures all appropriate direct and indirect costs.
  • Assist with administrative processes related to grant-funded personnel, including summer payments, student fellowships, and effort certification.
  • Perform routine review of expenditures with project directors to assess spending rates, forecast future expenses, and ensure proper stewardship of the funds.
  • Collect and organize qualitative and quantitative data that demonstrates project impact to grantmakers. Assist with the preparation of reports to grantmakers, such as reimbursement requests, financial reports, and narrative reports.

Restricted gift stewardship  

  • Work with the development team to ensure donor stewardship plans are communicated, implemented, and documented.
  • Manage database of designated scholarships and scholarship recipients. Assist the Manager of Donor Relations with recipient interviews and preparing profiles for donors.
  • Assist departments with ensuring effective and appropriate use of restricted gifts.
  • Gather qualitative and quantitative program impact information and create high-quality stewardship materials.


  • Enhance professional knowledge and skills by attending workshops and monitoring changes to grantmaker regulations.
  • Provide administrative support to the Director of Sponsored Programs and Foundation Relations as well as the Manager of Donor Relations, as needed.
  • Perform other duties as assigned.
  • Bachelor's degree required
  • Proficiency in MS Excel and other Microsoft Office Suite applications required
  • Practical experience or coursework in finance or budgeting preferred
  • Practical experience with grants management or project management preferred
  • Knowledge of principles related to major gift stewardship preferred

Personal qualities and skills:

  • Highly organized with the ability to prioritize among multiple projects and meet deadlines
  • Detail-oriented with the ability to work independently and collaboratively
  • Enthusiasm for communicating effectively with a variety of people
  • Strong sense of integrity, decision-making skills, and willingness to find the right answer
  • Ability to interpret, apply, and communicate policies and regulations
  • Ability to operate a computer, a calculator, and a telephone
Commitment to Diversity

Diversity is a core value of Nebraska Wesleyan University’s mission and we embrace it as a source of strength. Applicants are encouraged to demonstrate how they are able to enhance and embrace this University core value in a diversity statement submitted as part of their application materials. 

Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, the ADA, E-Verify, and EOE.  

How to Apply

Applicants should submit a cover letter, a resume, a diversity statement as a writing sample, and the names and contact information for three professional references at the following URL: Review of applications will begin immediately and continue until the position is filled.