|
Nebraska Wesleyan University
ARCHIVES AND ARCHIVAL MATERIALS ACCESS POLICY
Archives Statement of Purpose
Cochrane-Woods Library houses the "Nebraska Wesleyan University Archives and Special Collections," which consists of documents
identified as having permanent informational and historical value to the institution. Included are records produced in the daily operation of the University, as well as material relating to NWU, its faculty, staff,
and students, and their activities. The University makes these collections available for research purposes, but sets conditions on their use. This policy applies to all NWU archives collections and archives research
areas.
Researchers
Anyone with a research interest may use the archives collections by appointment. There is no restriction based on age, affiliation, or type
of research. Persons wishing to use the archives collections must apply for and receive authorization. Application should be made on designated forms to the archivist. If the archivist is not available, request
should be made to another member of the full-time library staff.
Right of access to holdings
Authorized researchers may have access to holdings except those restricted by law, regulation, or depositor agreement. The general right of
access includes the right to inspect the finding aids and to obtain copies of a reasonable amount of material for private study.
Administration of access
Access to the archival collections is monitored because its holdings are unique and in many instances irreplaceable. Conditions or
restrictions placed on holdings serve to protect the records from loss or damage and to ensure compliance with depositor agreements and/or University regulations. All users are bound by the same access policies.
1) Circulation
- Original records and other archives materials do not circulate and must be used within the archives study/research areas. In some instances, loans or copies of records may be made for depositors or other archival institutions; the costs of such loans or copies will be met by the requestor.
2) Supervision - All archival materials must be used under the supervision of the staff.
3) Regulations - The archives may establish regulations needed to protect the institution and its holdings. Such regulations will
apply equally to all persons, users, visitors, or staff. Researchers must abide by the terms of access and the regulations governing the use of the archives facilities and collections. The archivist has the right to
enforce these regulations and to refuse or revoke access to researchers who refuse or fail to comply with them.
4) Restrictions
- The archivist has the right to refuse or restrict access to all or some archival materials when required to do so by regulation or depositor agreement. Access to materials that invade the privacy of living persons, that are deposited with access conditions, that are unprocessed, or that are in fragile condition may also be restricted. The archivist will make regular reviews of such restrictions and undertake measures such as preservation copying to make records available for use as soon as possible.
5) Equal access
- The archives provides reference services without favor or prejudice and does not grant privileged or exclusive use of materials unless required to do so by depositor agreement or purchase conditions.
6) Citations - The archives permits quotation of the text of records within the provisions of the copyright laws. All references to
archives materials must carry an approved form of citation properly identifying the records and acknowledging the archives.
7) Photocopies - Copies of archival material for private study only will be allowed under the fair use provisions of the copyright
laws. Copies of records are not to be sold or further reproduced or published without the permission of the archives and of the copyright holder.
8) Copyright permission - Researchers must undertake to obtain prior permission from the archives and the owners of copyright in any
archival material that he/she wishes to publish or make additional copies for distribution or sale. Permission to publish or distribute is made only for a specific purpose and does not convey or transfer copyright
in the original material to the requestor.
9) Fees
- The archives may set fees for the use of services (e.g. custom research, copies of photographs), and for the provision of photocopies.
|
