Regulations and Policies – Graduate Program

Federal Student Aid, an Office of the U.S. Department of Education, is responsible for managing the student financial assistance programs authorized under Title IV of the Higher Education Act of 1965. This office is also responsible for developing and enforcing the following regulations and policies.

Satisfactory Academic Progress (SAP) Policy

Federal Regulations requires that an undergraduate student must make Satisfactory Academic Progress (SAP) to maintain eligibility for Title IV financial aid. Nebraska Wesleyan evaluates SAP once per academic year. Nebraska Wesleyan is required to monitor the following three items for each student receiving federal financial aid:

  1. Each student must maintain a cumulative GPA of 2.0 and earning a minimum number of hours in relation to the Full Semester Equivalent (FSE). A semester with 6 hours is considered a .5 FSE. A semester with 9 or more hours is considered a 1.0 FSE.
    FSE 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 5.5 6.0
    Hours Earned 3 6 9 12 15 18 21 24 27 30 33 36
  2. Students must complete their degree within 150% of the published credit hours for their graduate program.
  3. Students must successfully complete a minimum of 67% of hours attempted each semester.

Appeal of Satisfactory Academic Progress (SAP) Determination

If a student is no longer meeting SAP standards and is not eligible to receive federal financial aid, a student may appeal the SAP determination. Appeals will be considered if a student has experienced extenuating circumstances (e.g., death of a relative, injury or illness, or other special circumstances). The student may submit a letter of appeal to the NWU Office of Scholarships and Financial Aid for consideration of his/her loss of financial aid eligibility. It is highly recommended a student submit an academic plan and letter of support from an academic advisor or other NWU faculty member.

The appeal must contain the following two items for consideration:

      • A detailed explanation of why the student failed to make SAP
      • What has changed that will allow the student to make SAP at the next evaluation.

Policy for Charging Books

Nebraska Wesleyan Pell Grant recipients and students with a credit balance will be eligible to purchase books using their NWU student account—up to the amount approved by the NWU Business Office. A credit balance is created when financial aid funds exceed allowable charges (tuition, fees, etc.) for the semester. Who is eligible to charge their books? To be eligible, students:

• Must have completed the financial aid process

• Must have received the Pell Grant

• Must have a credit balance for the session

• Must have met all requirements for an early disbursement

If a qualifying Nebraska Wesleyan Pell Grant recipient does not want a book credit, they do not need to submit a receipt to the business office for approval.

Federal Aid Policy for Repeating Classes

Passed courses may be repeated only once for Federal Aid. The Department of Education has recently published new regulations which impact students who repeat courses. Beginning July 1, 2011, students may only receive federal financial aid for one repetition (repeat) of a previously passed course. This means that students who have already passed a course with a grade of a D or better may only repeat the class one additional time and receive financial aid for that course.No student may repeat a course a third time and receive financial aid for the course.

This federal regulation applies to students who receive federal financial aid regardless if they received financial aid for the previous attempts.

      • Example 1: Suzie takes Anatomy and passes the course with a D. She may choose to take the class again for a better grade. If she does that, she would qualify for federal financial aid on the second attempt. If she attempts the class again a third time, she would not be eligible for federal funds.
      • Example 2: John enrolled in 15 hours with one 3-hour course being repeated. John’s federal aid will not be affected because John will still be enrolled in 12 hours excluding the repeated course; however, if John was enrolled in 12 hours initially with a 3-hour repeated course, John’s financial aid must be adjusted to reflect less than full-time status. John’s federal financial aid would be based on 9 hours instead of 12 hours. 

Dropping or Withdrawing Impact on Your Federal Aid

Withdrawing from a Nebraska Wesleyan session in a semester can be partial or complete.

      • When a student does not complete all the sessions in a semester, the university is federally required to review the aid the student received and compare it to what the student earned and determine if R2T4 calculations are required (see R2T4 policy above).
      • New regulations effective July 1, 2011 state that a student is considered withdrawn when he or she has not completed all the days he or she was scheduled to attend in the semester.
      • Partial or complete withdrawal could result in repayment of federal funds by the student.

Title IV Student Loan Code of Conduct

Read the Student Loan Code of Conduct to learn more about Nebraska Wesleyan University policies and student rights.