Request for Payment

The Business Office processes requests for payment weekly. Requests need to be in the Business Office by 10 am on Wednesday. Checks will be ready by Friday morning.

Completing a Request for Payment Form

The procedure for properly filling in a Request for Payment form is as follows:

1. Fill in the DATE of your request.
2. In the ACCOUNT DESCRIPTION area list the specific name of the department account, the account number, and the total dollar amount of your purchase. If you will be using more than one account number for your purchase, you need to list each account, account number and dollar amount separately on the lines provided. Please add the lines up and place a total dollar amount in the TOTAL area.
3. PURCHASE ORDER, If a purchase order number was used please list the number. If no purchase order was used please mark n/a. Have all items ordered against Purchase order been received? Mark yes if all items have been received or mark no, if you wish the purchase to remain open for backorders.
4. MAKE CHECK PAYABLE TO: List the name and address of whom the check is to be made out to. If we are reimbursing a student please give us the Student ID and Mail Box Number. If you purchase something for the university and we need to reimburse you please use the same form.
   
   The minimum to reimburse Staff and Faculty is $25.00, please hold receipts until you have reached the minimum amount. All requests for payment need proper backup, such as invoices, registration forms, performance or honorarium agreements. If mileage is to be reimbursed, we need the number of miles, date, and destination.
5. PURPOSE AND EXPLANATION: This space is the explanation which will show on your General Ledger Reports. Maximum 20 characters.
6. DATE CHECK NEEDED: Only put a date if it is other than our normal Friday payment date.
7. DISBURSEMENTS INSTRUCTIONS: Mark one of these areas, this is how you want us to handle the check: U.S. Mail, Hold at the Business Office, Campus Mail or any other instructions.