Library Policies

Borrowing

A valid NWU ID or Cochrane-Woods library courtesy card is required to check out library materials.  Materials checked out on an NWU ID or courtesy card are the responsibility of the person named on the ID card.  NWU ID cardholders should report lost/stolen cards to the Registrar's Office; courtesy card holders should report lost/stolen cards to library staff at the circulation desk.    

All library materials must be checked out before leaving the library. You are financially responsible for each item charged on your card.

Current NWU students, staff, and faculty may check out items according to the table below, with the option to renew. 

Category Loan Period
Books 3 weeks (students and staff) or semester (faculty)
Reserve Materials varies depending on instructor's request (from 2 hours up to 2 weeks)
Videotape, DVD, CD 1 week
AV Equipment 1 week

 

Courtesy Card holders who are designated "Reciprocal" or "Alumnus" borrowers may check out books, videotapes, DVDs, and CDs only.

Courtesy Card holders designated "Community" may check out books only.

Reference materials and periodicals such as magazines, journals, and newspapers do not normally circulate.  Materials marked for LIBRARY USE ONLY may not be checked out from the library at any time.

Fines

Fines apply to certain materials returned past their due date:

Category Fine
Books No fine, except in certain circumstances
Reserve Materials (2-8 hours) $.50 per hour
Reserve Materials (1 day-2 weeks) $1 per day
Videotape, DVD $.50 per day
Music CD $.10 per day
AV Equipment $10 per day

 

Fine notices are sent to users via email on a regular basis. You are responsible for your own fines. Overdue notices are a courtesy only. You are not exempt from fines should you not receive a notice. Fines and other charges may be paid at the circulation desk any time the library is open.

A special due date will be set at the end of each semester for all library materials to be returned and all overdue fines to be paid.  A list of students with overdue library materials or fines will be sent to the Registrar and Business Offices.  Library materials must be returned and fines must be paid before permanent records and transcripts are released.  Students will not be able to register or validate for the following semester until their records are cleared with the library.

Replacement costs

A replacement fee will be charged for lost/damaged materials. The fee is based on the current price of the material plus a processing fee of $20. If a current price is not available, an estimated cost plus processing fee will be charged.

Renewals

You may extend the use of most materials by:

  • Visiting the circulation desk in the library
  • Calling the circulation desk at 465-2400
  • Emailing library [at] nebrwesleyan.edu

After renewing, please verify the new due dates and pay any fines that might be owed.

Reserve Materials

Faculty and staff may place books, articles, and other materials on reserve for the use of their students. Reserve materials are kept at the circulation desk for the duration of the semester. You must bring items to be placed on reserve to the circulation desk, and fill out a "Reserve Request Form." All reserves must be picked up at the end of the semester, unless other arrangements are made.

Students may check out reserve materials at the circulation desk.  Please know the name of the professor and the course for which you need reserve materials.

Other Services

Borrowing by proxy – a service for NWU faculty and staff

The proxy borrowing service provides faculty members with the option to designate others to retrieve materials from the library, and have those materials charged to the staff or faculty member's library account.

In order to take advantage of this service, the following conditions must be met:

  1. The faculty or staff member is responsible for all materials charged by his or her proxy.
  2. The proxy must have a note from the faculty or staff member stating that charges on the faculty or staff member's library account by the proxy are allowed.

Book Drop

An outside book drop near the front entrance is available for returns when the library is closed. Equipment and other breakable materials should not be returned in the book drop.  They must be returned at the circulation desk during library hours.

Food and Drink

Food and drink is allowed in all public areas of the library. Please place trash in provided trash cans. Recycling bins for plastic and aluminum are located on the second and third floors.

Coffee, tea, and hot chocolate are usually available on the first floor.
Charges are as follows:

  • Coffee - free if you use your own mug, or 25 cents per disposable cup.
  • Tea and hot chocolate - 50 cents a cup (your own mug or disposable).

Confidentiality of Library Records

Cochrane-Woods Library has a responsibility to safeguard the confidentiality of information about any individual's use of the library. Circulation records are not made available to non-library staff members, unless compelled by court order.

This policy is in compliance with the "American Library Association Statement on Professional Ethics" and with Legislative Bill 108, approved by the 88th Nebraska Legislature, 1st Session, 1983.

Questions about this policy should be addressed to Margaret Emons, University Librarian, at 465-2405, or memons [at] nebrwesleyan.edu.